Rent a space in Cannes for your TFWA event

The Tax Free World Association (TFWA) is one of the world’s leading international exhibition and conference for duty free and travel retail. It consists of five days of discussions, exhibits and networking for anyone driving business with international travellers. It takes place in Cannes, at The Palais des Festivals during the month of October.

TFWA exhibitions are the place to be seen for premier brands looking to make a splash in this huge and growing industry. With its stunning display of product, technology and people, TFWA has become the most important platform for travel retail and duty free worldwide. It provides an ideal opportunity for global decision makers to exchange views on the current trends and issues facing travel retail, including new technologies, social media strategies and the drive to develop a more innovative industry.

What a better way to improve your TFWA experience than hosting a side event with your company? So, if you are interested in hosting an outstanding party or maybe a more corporate event we can help you find the perfect space. We will guide you through the whole process and we will put together a few recommendations to ensure your event goes off without a hitch.

Criteria to consider when choosing the ideal space for a TFWA event in Cannes

Strategic location

Choosing a space close to the Palais des Festivals is an undeniable advantage, as this is the nerve centre of the TFWA. This facilitates access to conferences, exhibitions and the many business meetings that take place there. It is also important to check that the venue is well served by public transport, with car parks nearby for participants travelling by car. Easy access from Nice airport, the main hub for international travellers, is also an asset to consider. Finally, to impress your guests, opt for a venue with a view of the Mediterranean Sea or an iconic Cannes setting. This will enhance the experience of your event.

Capacity and flexibility of the space

It’s essential to choose a venue that can comfortably accommodate all your participants, whether it’s a small private meeting or a large reception. In addition to this, the space must be modular so that it can be adapted to different event formats, whether for conferences, cocktail parties or product presentations. This flexibility will ensure that the event runs smoothly, whatever its format.

Services and equipment

It’s essential to check that the venue has high-quality audio-visual equipment, especially if your event includes presentations or live broadcasts. Similarly, a high-speed Wi-Fi connection is essential to ensure smooth business exchanges and keep your guests connected. If your event includes catering, make sure that the space offers catering services or allows you to work with local caterers, to give your guests a good dining experience.

Budget and prices

During this busy period, prices can be significantly higher due to high demand. So it’s important to compare prices and make sure the costs are in line with your overall budget. You should also find out about any additional costs, such as cleaning or other ancillary services, which could be added to the final bill. Careful evaluation of these costs will avoid unpleasant surprises.

Tips for a successful TFWA event in Cannes

Plan ahead

As the TFWA is an international event, spaces in Cannes book up very quickly. To make sure you get the venues and services best suited to your needs, it’s essential to start your preparations as early as possible. This will give you greater flexibility in your choice of available spaces and avoid unpleasant surprises due to high demand.

Take care with your invitations

Cannes is synonymous with prestige, and your event should reflect this reputation through carefully crafted invitations. To capture the attention of your guests and encourage them to attend, opt for elegant, personalised materials that reflect the image you want to convey. A well-designed invitation makes a lasting impression and contributes to the success of your event.

Create a memorable experience

To leave a lasting impression on your guests, rely on local entertainment services, such as musicians, DJs or artists, who can add a unique atmosphere to your event. By incorporating elements of the local culture, you can offer your participants an authentic and unforgettable experience, which will enhance the impact of your event in Cannes.

Don’t neglect logistics

The success of your event also depends on flawless logistical organisation. Plan transport solutions for your guests, including shuttles to and from the main hotels or Nice airport. What’s more, an efficient concierge service can make the experience easier for participants and ensure smooth travel, which is particularly important in a city where crowds are high during the TFWA.

Make the most of networking

The TFWA represents a golden opportunity to forge links with influential professionals in the duty-free and travel-retail sectors. To encourage exchanges between your guests, consider setting up areas specially dedicated to networking. You can also use modern technologies, such as badges with QR codes, to facilitate the exchange of contacts and optimise professional interactions at your event.

FAQ

When should I book a space for the TFWA in Cannes?

We recommend that you book your space at least 3 months in advance, as demand is high during the TFWA.

What types of space are available in Cannes during the TFWA?

You can hire conference rooms, private mansions, private villas, yachts or restaurants to host your event.

Can I organise a small event during the TFWA?

Absolutely, there are plenty of spaces available for more intimate events, such as private business meetings or exclusive dinners.

Are there any special restrictions in Cannes during the TFWA?

There may be some noise or security restrictions, especially if you are holding your event close to the official TFWA areas. Be sure to check local regulations.

How can I maximise the visibility of my event during the TFWA?

You can use social networks, partnerships with industry influencers, or organise on-site activations to attract the attention of TFWA participants.

Do you need any help?

If you need help finding the right space or organising your TFWA event in Cannes, our team is here to help. Whether you need advice on logistics, decoration or technology, we’re here to help you make your project a success.